Transactions
Transactions, can be entered:
- Manually.
- By upload using a csv file (download the template first).
- Importing transactions from your accounting software. Refer Accounting Software Links.
- By using a combination of the above methods.
- You can use an upload to append an existing plan. You can change the order of transactions – see Editing Plans.
- Similarly, a plan created with an upload can still have more transactions added to it either manually or by using another upload.
Here’s an explanation of the transaction parameters that can be applied.
Field |
Description |
Description |
Enter a meaningful name for the transaction: “receipt”, “payroll” etc. |
Amount |
Value of the transaction. |
Start Date |
The first date that the transaction will be received or paid. |
Invoice Date |
This is used where consumption tax (GST, VAT, sales tax…) is levied on an invoice / accrual / non-cash basis. Can be left blank where tax is levied on a cash / payments basis. |
Linked Tax(es)
|
If the transaction is subject to consumption tax (GST, VAT, sales tax…) check the box. The tax calendar will have to have been set up. Refer to the article on Setting up Plans. |
Groups
|
This field is used to summarise like transactions for reporting purposes. For example rent, leases, and stationery may be grouped under “Overheads”. Transactions imported via API from accounting packages are grouped under “Debtors” and “Creditors”. |
Recurrence |
Use “Recur indefinitely” unless restrictions are required per the other options available. |
Frequency |
Required unless Recurrence Type is “one-off transaction”. Note the following for transactions occurring on the last day of the month (29th February 30th and 31st of some months), with a frequency of monthly, quarterly, half yearly or yearly.
|
Finish Date |
Applies if Recurrence Type is “To selected date”. If used, overrides the End Date per Plan Details. |
No. |
Applies if Recurrence Type is “Number of recurrences”. |
Inf % |
This is an inflation rate that applies on the 12-month anniversary of the Start Date of the transaction. Can be positive or negative. Refer to the “Tips & Tricks” section of the site for how to vary when inflation can be applied to transactions. |
Refer to articles on: manual entry, importing, grouping, editing (manually and via importing), merging plans, tax reporting & rolling plans.
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